The Gin Fayre
The Gin Fayre
This stand includes:
1 x 6ft Trestle Table Stand
Space for a pop-up banner
Fully licensed for off-sales, and samples (if selling alcohol products)
This purchase only reserves a stand, the final confirmation will be based on your company being deemed appropriate for the event. In the event that you are not approved, you will be refunded in full.
£120+ VAT (Stranraer only)
£150 +VAT (plus one bottle of gin for the in-house bar)
TERMS & CONDITIONS
This document details the agreement between Earles & Co Ltd [trading as The Gin Fayre] (the organiser) and any company, individual, partnership or organisation (exhibitor) that participates in the The Gin Fayre. These Conditions apply to the Contract to the exclusion of any other terms that the exhibitor seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing. Any further terms must be agreed in writing between the organiser and the exhibitor.
Event Instructions are provided to each exhibitor in advance of every event via email. These contains detail information on scheduled arrival and departure times, and all other operational information related to the event. It is the responsibility of the exhibitor to make their own arrangements for the provision of the additional services detailed in this email, if required.
Stands must be staffed at all times throughout the opening hours of the event.
Any failure by an exhibitor to furnish their stand 15 minutes prior to the opening time of the event will be deemed as a cancellation, and the organiser will be entitled to reallocate the space without refund.
Exhibitors selling food items must be in possession of current food hygiene certification and may require permission from the venue caterers. Any applicable concession fees will be the financial responsibility of the exhibitor; Earles & Co. will invoice you for these.
Exhibitors must not block the front of a neighbouring stand with their displays nor arrange their stand in such manner as to cause the public to block the aisle in front of it, or any adjacent stand.
The stand cost includes floor space and space for a roller banner. Brands are entitled to bring two members of staff per event, and if further staff members are required, this must be requested to the event organiser in advance. Listings in The Gin Handbook are subject to booking stand and providing copy and suitable images prior to the copy deadline. Brands are permitted to give away samples and are licensed for off-sales. Unless previously agreed, brands are not permitted for on-sale trading.
Alterations to Bookings
In the event that an exhibitor wishes to alter the listed goods and services between the time of booking and the event itself, they must notify the organiser in writing. Permission to display additional goods and services may be given at the sole discretion of the organiser.
Under no circumstances must a stand be sublet, shared or transferred without the prior consent of the organiser. All requests must be made via email. The exhibitor is still liable for the full price of the stand to be paid to Earles & Co. The exhibitor is responsible for collecting any owed money from companies who sublet, share or transfer to/on their stand.
To secure a stand, the exhibitor must be in receipt of a stand purchase through the organisers website. This will entitle them to first refusal to a stand on the basis that they meet the minimum requirements to exhibit at the event.
Any cancellations after this time will not be eligible for a refund, nor will the fee be eligible for transfer to another event.
In the event of non-compliance with the schedule of payments for any reason whatsoever, the organiser may, at its sole discretion:
Cancel the booking without refund
The submitted contract becomes legally binding when the organiser acknowledges receipt of a completed contract and deposit by returning a countersigned contract Insurance
Public liability insurance is a requirement of this event and exhibitors must have a minimum cover of £2m. The organiser, event hall owners and management, official contractors and local authority cannot accept any liability for any loss or damage sustained from any cause whatsoever.
Every reasonable precaution is taken in the build and running of this event, though exhibitors are advised to take common-sense precautions regarding the safety of their effects at all times.
The organiser disclaims responsibility for any loss or damage to the property of any exhibitors from any cause whatsoever. However, it is essential for exhibitors to report immediately to the organiser any loss sustained. The organiser accepts no responsibility for exhibitors goods left at the event hall at the end of the event.
The organiser accepts no responsibility for the failure of any exhibitor to arrange the required insurance cover.
Health and Safety
Set-up and breakdown of event stands must only take place during the allocated times as given in the Exhibitors Manual. Exhibitors are not permitted to set up or dismantle stand displays or move stock, equipment or other paraphernalia within the hall while is it open to the public. Specifically, exhibitors must not commence breakdown at the end of an event before the public have vacated the hall.
Children under 18 are not permitted to be in the hall during the event, unless otherwise stated on the licence arranged by the organiser.
Exhibitors must not cause any aisle or emergency exit to be blocked in any way by their goods, displays or staff. In case of any dispute the decision of the duty fire officer is final.
Exhibitors must not bring explosives, dangerous or harmful substances into the event. No naked flames, fireworks etc are allowed, and any item or device deemed unsafe by the duty fire officer will be removed by the organisers or the fire officer.
Exhibitors must seek the permission of the event hall (via the organiser) should they wish to bring any animal into the event.
While onsite the event manager has final say on any issues of Health and Safety, all exhibitors must adhere to their guidance.
Photographs / Video Footage
Any images of participants taken by the official Event photographer remain the property of the organiser, and the organiser reserves the right to use any such images to promote future Events.
Exhibitors are permitted to take photographs/video footage during the event and post online and through relevant social media channels.
The organiser reserves the right to refuse admission to any member of the public or any exhibitor staff member.
Code of Conduct
Whilst participating in the event, exhibitors must not conduct their business in a manner that could bring the reputation or integrity of The Gin Fayre into disrepute. The organiser reserves the right to stop or remove any act, display item or person deemed to be inappropriate or to be detrimental to its interests.
Exhibitors are responsible for any damage caused to the fabric of the event hall by their activities while participating in the event.
Exhibitors are responsible for any waste material left behind at the end of the event. Any costs incurred by the venue in the specific disposal of such materials will be passed on to the exhibitor.
The agreement is not conditional upon the presence or absence of any other exhibitor, and any reference to such a circumstance does not constitute any part of the agreement.
The agreement is onerous upon the organiser to provide the exhibitor with an amount of space and shell scheme within the event. However, the organiser reserves the right to change the position or number of that stands space within the event.
Information is given by the organiser in good faith and to the best of their knowledge at that point in time. Any subsequent changes cannot be taken as cause to cancel the booking, likewise no omission or error on the part of the organiser can be held against them.
The organiser reserves the right to alter the overall layout of the event if necessary, which in turn may affect the location of individual stands.
The organiser will act at all times in the best interests of the event and in doing so may from time to time alter the details of these terms and conditions if required.
In the case of any breach of contract the organiser reserves the right to remove items or people from the event and/or revoke the contract without prejudice to the right to recover any monies owed to the organiser.
Earles & Co Ltd reserves the right to cancel or postpone the event for any reason. In the event of postponement and payment has already been made the organiser will transfer payment to the next event, should that be suitable for the exhibitor. In the event of a cancellation of event, the organiser shall refund the exhibitor in full.
Any failure to settle a dispute related to these terms and conditions will be resolved in a court of law.
General Terms & Conditions
Please refer to our website: www.weareearles.co.uk/privacy-policy