Earles & Co. ("we", “us”, “our”, ”The Gin Fayre”, “Craft Spirit Expo”, “Scottish Spirit Consortium.”) are committed to protecting and respecting your privacy.
For the purpose of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, (“GDPR”) or any subsequent amendment or replacement or supplementary legislation (together “Data Protection Law”), the data controller is Earles & Co. Ltd. of 21 Templegate, Leeds, LS15 0PQ.
We may collect and process the following data about you:
1. Information you give us
You may give us information about you by filling in forms on our Site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our Site, attend our events, subscribe to our newsletter, place an order on our Site, enter a competition, participate in discussion boards or other social media functions on our Site, promotion or survey, events and seminars and when you report a problem with our Site. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description and photograph or country of residence.
2. Your IP Address
We use your IP address to help diagnose problems with our server and to administer the Site. Your IP address is also used to help identify you and to gather broad demographic information about you. Your IP address may also be used to assist in the detection of fraud and we may pass this information to the police.
We may store information about you using cookies.
A cookie is a small file that is automatically issued to your computer when you enter our site and which is stored by the browser on your computer's hard drive. Cookies store some basic information that helps us to identify if a user of your computer has visited the site before.
We and/or third party advertisers may serve advertisements that we and/or any third party advertiser believe are most likely to be of interest to you, based on information about your visit to this and other website's (this information is anonymous in that it does not include your name, street address, e-mail address or telephone number).
For more information about this type of online behavioural advertising, please visit www.youronlinechoices.com.
You can disable cookies or set your browser to alert you when cookies are being sent, but if you choose to do so you may not be able to access some areas of the site.
For more information on deleting or controlling cookies we recommend www.AboutCookies.org.
4. How We Use Personal Information
Registration forms or order forms for our services, surveys and/or entry forms for our competitions and prize draws require you to give us personal information (like your name, address, date of birth, mobile number and/or email address).
Your personal information is used by us to contact you by post, phone or by electronic mail when necessary in connection with transactions, services or competitions entered into by you. We may also contact you relating to products and services from our partners, however, your information will not be supplied to them.
In addition to being able to unsubscribe from our mailing lists at the bottom of each email, you can also unsubscribe by emailing firstname.lastname@example.org.
5. Carefully Selected Third Parties
If you opt in to receive information or offers from carefully selected third parties regarding their goods and/or services, we may provide your personal information to such third parties so that they may contact you by post or electronic mail with such information or offers.
6. How We Use Financial Information
Financial information that is collected is used to authorise payment and bill you for products and/or services that you purchase. When you make a purchase, your consent is given to provide your financial or personal information to those third parties necessary to process your transactions with us, such as TicketTailor, credit card companies and banks. This includes exchanging information with other companies and organisations for fraud protection and credit risk reduction. Except as provided above, we will not share financial information with third parties without your prior consent.
7. Disclosure of Your Personal Information and Financial Information in Compliance with Laws
You should be aware that we may release your personal information or financial information when we believe it is necessary to comply with laws or regulations, to assist law enforcement, to enforce any terms under which you transacted with us on, or to protect our rights, property or safety and/or such rights of other users of the Site.
8. Transfer of Personal Information in Event of Sale
9. How We Use Demographic Information
Demographic information is statistical data about our purchasers' age, gender, location etc. We use this demographic information to tailor our Site to the interests of our users. This information may be shared with advertisers only on an aggregate basis so that they can tailor their advertisements to the appropriate audience. "On an aggregate basis" means that your personal details would not be identifiable in the demographic information that we may use with advertisers.
10. Other Sites/Third Party Vendors and their Privacy Policies
This Site may contain links to other web sites. We are not responsible for the privacy practices or the content of such web sites or for the privacy policies and practices of other third parties, and so you should be careful to read those web sites' privacy policies independently.
11. Policy Amendments
12. Where we store your data
Our Site is accessible via the internet and may potentially be accessed by anyone around the world. This means that where you chose to post your data on our Site, it could be accessed from anywhere around the world and therefore a transfer of your data outside of the EEA may be deemed to have occurred. You consent to such transfer of your data for and by way of this purpose.
13. Protection of information
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted through Paypal. Unfortunately, the transmission of information via the Internet is not completely secure. Although we will endeavour to protect your personal data, we cannot guarantee the security of your data transmitted to our Site. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
14. Your Rights
You have the right under Data Protection Law, free of charge, to request:
Access to your personal data held by us
Rectification or deletion of your personal data
A restriction on the processing of your personal data
Object to the processing of your personal data
A transfer of your personal data (data portability)
You may instruct us not to process your personal information for marketing purposes by email at any time. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.
Where we process your personal data for marketing purposes, we will inform you and obtain your opt in consent (before collecting your personal data) if we intend to use your personal data for such purposes or if we intend to disclose your information to any third party for such purposes. If you change your mind about being contacted in the future, please click on the opt out options and we will remove you from our mailing lists.
16. Data retention
We retain personal data for as long as necessary for the relevant activity for which it was provided or collected. We retain this data in line with Paypal and Ticket Tailor's Data Retention Policy. If you are attending one of our events, we will retain this information after the event has finished. If you have opted-in to our mailing list, then we shall retain your personal information for marketing purposes, allowing you to keep up to date with The Gin Fayre, future events etc. We shall not retain financial information.
17. Updating Information
Please let us know if the personal information which we hold about you needs to be corrected or updated.